The core customs document — what to include and how to avoid delays
What is a Commercial Invoice?
The Commercial Invoice is the key sales document for customs clearance. It feeds valuation, duty/VAT calculations, and compliance checks. Pair it with a Packing List and correct HS codes.
Required Fields (Typical)
| Field | Why it matters |
|---|---|
| Seller / Buyer (Consignee) | Identifies parties responsible for the sale |
| Invoice Number & Date | Reference for customs and audit trail |
| Goods Description & HS Code | Classification drives duty rates and controls |
| Quantity, Unit Price, Total Value | Determines customs value and tax base |
| Currency | Conversion to customs reference rates |
| Incoterms (with place) | Clarifies included costs and risk point |
| Freight/Insurance (if applicable) | Impacts valuation per Incoterms and rules |
| Country of Origin | Preferential duty eligibility and controls |
| EORI / Tax IDs (where required) | Enables declarations and compliance |
Common Mistakes
- Missing HS codes or vague descriptions.
- Incorrect Incoterms or no named place (e.g., use “DAP Manchester, UK”).
- Value doesn’t reflect assists, royalties, or additions when required.
How Clintopia Helps
We validate documents and manage entries via Customs Clearance, arrange transport through Freight Forwarding, and complete delivery via Sea Freight, Air Freight, and Distribution.
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