How is a Packing List different from a Commercial Invoice?

The invoice shows commercial value and terms; the packing list details physical packing, quantities, and measurements.

Do I need HS codes on the packing list?

Not mandatory everywhere, but including HS codes helps align entries with the Commercial Invoice and speeds clearance.

Should I show net and gross weight?

Yes. Provide both net and gross weights and total pieces; accuracy helps avoid inspection or rework.

Is pallet-level detail required?

For LCL/groupage and strict warehouse checks, per-pallet breakdowns are best practice.

Packing List | What to Include & Why It Matters

Q: What is a Packing List?

A document listing the physical contents of a shipment—cartons, pallets, weights, and dimensions—used by customs, carriers, and warehouses to verify cargo.

Last updated: 18 August 2025

What is a Packing List?

A Packing List itemises the physical shipment. It complements the Commercial Invoice and helps carriers, warehouses, and customs verify goods without opening cargo.

Typical Packing List Fields

Field	Example
Shipment Reference & Date	PL-2025-001, 18 Aug 2025
Shipper / Consignee	Company A → Company B
Marks & Numbers	Pallet 1/10 – 10/10; Carton codes
Item Description & HS Code	Widgets, HS 8479.90
Qty, Net Weight, Gross Weight	2,000 pcs; 900 kg net; 1,020 kg gross
Dimensions / Volume	10 pallets, 120×100×150 cm each
Packaging Type	Palletised; ISPM 15-compliant

Why It Matters

Speeds warehouse checks and reduces handling.
Supports customs inspection without opening cargo.
Enables accurate freight quotes for LCL and groupage.

How Clintopia Helps

We verify documentation and plan the best route via Freight Forwarding, then move your cargo by Sea Freight or Air Freight, with Warehousing and Distribution as needed.

Related terms

Commercial Invoice
Commodity/HS Code
Incoterms®
EORI Number
Groupage

Cartons, pallets, weights and measures — what to include

Packing List